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Admin Assistant Temp

Leading multi-media publisher seeks a well-organized person to provide administrative support to the editorial staff of FINE COOKING magazine. This long-term temporary assignment requires a self-motivated individual who has excellent interpersonal and computer (MS Office) skills. This assignment will be ongoing; approx. 15 hours per week/working at least 3 days per week / flexible hours. Must be able to handle and prioritize multiple tasks, which include:
Creating and maintaining department editorial, scheduling and rights databases
Maintaining freelance contract system; working with appropriate people to assure that contracts stay up to date, complete, and filed properly
Managing the copyright process for all authors, illustrators, photographers, and outside rights inquiries
Monitoring the departmental budget, issuing check requests and requisition orders, and paying contributors
Processing new issues (core and special-interest publications): distributing contributor's issues, updating recipe and rights databases, and maintaining print archive
Managing editorial mailbox and responding to reader mail/inquiries
Handling the day-to-day operations of the department, from staying on top of supplies, collecting and distributing mail, and arranging for special events
Acquiring and maintaining titles and subscriptions for the departmental library
Assisting with miscellaneous assignments and projects as needed



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